Construction Project Software: Budgets, BOQs and Site Progress

Construction losses are rarely one large event. They accumulate — material issued without a record, a variation agreed verbally, a subcontractor bill paid twice. By the time the project accounts are closed, nobody can reconstruct where the budget went.

The BOQ is the spine

Budget, procurement, progress and billing all need to hang off the same bill of quantities. When the BOQ lives in one spreadsheet and site purchases in another, comparing planned against actual becomes a manual exercise done too late to change anything.

What must be captured at site

• Material received at site, against a purchase order and a delivery note.
• Material issued to a specific activity, not to the project in general.
• Daily progress against BOQ items, with photographs where useful.
• Labour and equipment deployed, by day.
• Variations and extra items, with who approved them and when.

Give the site a phone, not a form

Site staff will not fill long forms. A mobile app with a handful of fields, a camera and offline support captures far more truth than a detailed system nobody uses. Offline matters: connectivity at site is unreliable and a lost entry is never re-entered.

Subcontractor billing needs a running account

Each subcontractor should have a running account: work certified, advances paid, retention held, deductions applied. Without it, payments are approved on the basis of the last conversation and double payments become genuinely hard to detect.

One number the owner will ask for

Committed cost versus budget, by BOQ head, today. Committed means purchase orders placed and work certified, not just invoices received. That single view is the reason to put a project system in place.

If your project cost is only clear after the project ends, let us put the BOQ at the centre of your system.